SAMS Meetings Management - The Semarca Corporation

The SAMS Meeting module is an exceptional tool for managing everything from your organization's smallest meeting to your annual convention.

Data entry is a breeze with user-defined pop-ups and automatic look-ups.
Staff easily manages and tracks multiple events with multiple breakout sessions, locations, attendees and registration simultaneously.
Print reports such as attendee badges, tickets, and receipts with a click of your mouse.
Assign continuing education credits to events and distribute them to attendees upon completion.

Defining Events
The Meeting module lets you set up an unlimited number of events. For each event you can:

Set up events and add facility information such as AV equipment, tables, and room assignments
Add information regarding speakers, co-presenters, facilitators, and continuing education
Assign multiple fee types
Enter unlimited amount of notes

Easy Data Entry
SAMS shortens data entry time by keeping all of the tools at your fingertips. From just one screen you can

Add an attendee instantly or pull in an existing members data. This means you only enter each individual once
Register an attendee for multiple events
Process and track registrant payment information efficiently
Print the attendee's badge and event tickets

Automatic entry and user-defined pop-ups simplify and expedite data entry. For example, SAMS imports the member's name and address automatically when you enter the member's ID number. To register a member for a specific function, simply choose that event from the pop-up list and SAMS enters the fee and adds it to the balance. Attendees can be automatically added to the Individual module for future events. And, the SAMS Meeting module lets you know when someone registers for duplicate classes or when a class is full.

Badges and Confirmations
With just a click of your mouse SAMS produces professional badges and tickets on a laser printer. Several standard badge formats are provided with the package or you can customize your own with ease. Print badges and tickets at any time; immediately after entering the attendee, or in a batch run. Send confirmation letters automatically to attendees. SAMS generates letters that notify attendees of the events they are scheduled to attend, and what they have paid for. You have the flexibility of customizing the text of the letter at any time.

Standard and Customized Reports
The Meeting module offers an array of standard reports designed to meet your needs. In addition, you have the option of creating professional, customized reports using a full-featured report writer. SAMS standard reports include:

Badges, Tickets, Tent Cards
Member/Non-Member revenue
Confirmations and Invoices
Spouse and Speakers information
Letters and Labels
Registrant Past Due Reports
Attendee Event List

SAMS Modules